Site Safety Plan

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Policy and Procedures for Pupil and Site Safety - Mary’s Academic Musical Enrichment Classes

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Vendor:  Mary Resenbeck

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Purpose:

This Site Safety Plan is established to ensure the physical, emotional, and digital safety of all students participating in educational activities with Mary’s Academic Musical Enrichment Classes, in-person or virtually. My goal is to maintain a nurturing, safe, and responsive environment where students can thrive creatively and academically.

1. General Safety Policies

• All classroom volunteers must follow safety rules and procedures, be thoroughly vetted, and be trained in CPR and First Aid, as well as undergo LIVESCAN fingerprinting.

• Students will receive an age-appropriate safety orientation at the beginning of each session or upon enrollment.

• Safety procedures will be reviewed regularly and practiced through drills and discussions.

• Students must follow safety rules and procedures in online and in-person classes.

2. Classroom Safety (In-Person Settings)

• Supervision: Students are always supervised. They are never left unattended.

• Access Control: Only authorized personnel and parents/guardians may enter the classroom or learning site.

• Environment: Learning spaces are kept clean, free from tripping hazards, and compliant with fire safety codes.

• Emergency Exits: All students will be shown emergency exits and routes during the first week of class. Diagrams will be posted visibly.

• Personal Belongings: Students must keep personal items in designated areas to prevent clutter or hazards.

• First Aid: A stocked first aid kit is on-site, and at least one adult present is trained in basic first aid and CPR.

• Food Safety: Any food shared must be pre-packaged or follow allergy-safe guidelines. Parents are encouraged to inform me or my volunteers of any allergies or medical conditions.

3. Emergency Response Procedures

Fire / Earthquake / Lockdown Drills

• Drills are conducted quarterly.

• Students are trained to calmly and quickly follow evacuation procedures.

• Attendance will be taken before and after drills to ensure all students are accounted for.

In Case of Injury or Illness

• Minor injuries will be treated on-site. Parents will be notified by phone or email.

• For more serious injuries, 911 will be called, and the parent/guardian will be contacted immediately.

• An Incident Report will be completed and stored securely.

Shelter-in-Place / Lockdown

• In the event of a local threat, students will shelter indoors with doors locked and communication maintained with parents and authorities.

• Emergency contacts must be kept up to date by each family.

4. Virtual Learning Safety

• Platform Use: Only secure and approved platforms (e.g., Zoom, Google Meet) will be used for classes.

• Digital Etiquette: Students are expected to behave respectfully online, keeping cameras on (when possible) and muting when not speaking.

• Cybersecurity: Personal information will never be shared during virtual classes. All digital materials are protected and monitored.

• Supervision: Instructors should be visible during virtual instruction to ensure proper supervision for all students, especially those under age 10.

5. Student Health & Well-being​

• Bullying & Harassment: Any incidents of bullying or harassment, in-person or virtual, will be taken seriously and addressed promptly. While serious offenses may result in immediate removal from the program, most situations follow a progressive discipline policy focused on education, restoration, and accountability.

Consequences include:

1. verbal warning,

2. Parent meeting to develop a behavior contract,

3. Temporary suspension,

4. Expulsion (will only be considered after three repeated offenses or in cases involving serious threats to safety)

• Students and families are encouraged to report concerns confidentially so that we can support all learners in maintaining a respectful and inclusive environment.

• Contagious Illnesses: Students showing symptoms of illness should remain home or attend virtually (if available) until well enough to return to in-person classes. Families are asked to report positive cases promptly.

6. Incident and Accident Reporting

• All accidents or injuries must be reported immediately to the instructor.

• A written Incident Report Form will be completed and filed.

• Parents/guardians will be notified of any incidents involving their child.

• Reports will be reviewed quarterly to assess trends and update safety practices as needed.

7. Review and Updates

• This safety plan will be reviewed annually or as needed based on activity, staffing, or location changes.

• Input from parents, staff, and students will be welcomed during safety plan evaluations.